The general file naming convention for boxed and foldered items is as follows:<\/p>\n
smith_ssc_324_b####_f###_###_p###<\/strong><\/p>\n smith — name of institution Photographs: Microfilm: smith_ssc_324_r###_m###_###<\/strong><\/p>\n Where r###<\/strong>\u00a0for reel replaces the bxx for box\u00a0and m###<\/strong>\u00a0for microdex replaces f for folder. The last three digits are for the frame number and the page number is omitted.<\/p>\n Serials: smith_ssc_324_abb_v###_n###_p####<\/strong><\/p>\n Where, abb<\/strong> is for the serial abbreviation(a three letter unique abbreviation assigned by myself and the Project Leader). V###<\/strong>\u00a0for the volume number, n###<\/strong>\u00a0for issue number and p###<\/strong>\u00a0and for page number. The Collections Archivist responsible for preparing the serials for digitization prepared a spreadsheet listing the titles, issues and the identifiers assigned on the serials such as volume, month, year and number. Using this spreadsheet I predicted the instances where the file name convention will not fit and was able to preemptively address these situations case by case. At the present time only a small sample of the files for the serials have been returned so I can’t say whether or not I was able to identify all exceptions to the file name convention but I have hopefully used the tools and information available to\u00a0address most of them.<\/p>\n <\/p>\n","protected":false},"excerpt":{"rendered":" Lots of information! File names can be\u00a0more than just names. Meaningful filenames can\u00a0be\u00a0structured data important to maintaining image order and indicating how the image corresponds to its context in the collection. On the other hand, non-descriptive filenames carry no meaning … Continue reading
\nssc — Special Collections unit abbreviation for the Sophia Smith Collection
\n324 — Collection ID
\nb#### — box number
\nf### — folder number
\n### — item number
\np### — page number<\/p>\n
\nThe photographs are in folders and boxes and adhere to the convention in a straightforward way. Each photograph in the folder is an item and is assigned p001 for the front and p002 for the back. In the case of photo albums or scrapbooks the page count will progress with through the album.<\/p>\n![\"screenshot](\"https:\/\/sites.smith.edu\/i-spy-the-ywca-usa\/wp-content\/uploads\/sites\/10\/2016\/11\/photonameexample-300x157.png\")
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\nMicrofilm isn’t exactly boxed and folder numbers but we have applied the convention to the microfilm reel and microdex. The file name convention adapted for the microfilm is:<\/p>\n![\"screenshot](\"https:\/\/sites.smith.edu\/i-spy-the-ywca-usa\/wp-content\/uploads\/sites\/10\/2016\/11\/microfilmexample-300x160.png\")
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\nThe serials presented the biggest challenge for file names for this project. The serials for digitization came from several sources(bound volumes, single issues and duplicate copies) and do not correspond to a box and folder naming system. After assessing the materials and the information available the following naming convention was devised:<\/p>\n![\"screenshot](\"https:\/\/sites.smith.edu\/i-spy-the-ywca-usa\/wp-content\/uploads\/sites\/10\/2016\/11\/serialsexample-300x157.png\")
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